Purpose of the
Collection Development Policy
Chipola
College Library Mission
Responsibility
for Collection Development
Types and Formats of
Materials Collected
Cooperative Collection
Development
Appendix 1: Library
Bill of Rights
Appendix 2:
Intellectual Freedom Principles for Academic Libraries
Appendix 4:
Reconsideration of Library Resources
PURPOSE OF THE COLLECTION DEVELOPMENT POLICY
This policy is designed to guide the
systematic growth and management of the Chipola College Library’s collection of
print, audio visual and electronic materials.
Rising information costs, increased demand for a variety of
dissemination formats and budgetary constraints require careful materials
selection based on a thorough knowledge of the missions of both the Library and
Chipola College.
This policy is intended to provide quidelines for the following areas:
-To
assist librarians in selecting current, diverse, balanced
collections of
materials to support the instructional and
institutional needs
of students, faculty and staff.
-To
provide a basis for the consideration and incorporation of
faculty suggestions
as part of collection development.
-To
supply integrated access to collections of materials in all
appropriate formats
in the most cost-effective manner.
-To
assist in both long and short range fiscal planning.
CHIPOLA COLLEGE MISSION STATEMENT
Motto
A Higher
Degree of Success
Vision
Chipola
College promotes learning
and student achievement through
excellence, opportunity, diversity, and
progress.
Mission
Chipola
is a comprehensive public college whose mission is to provide accessible,
affordable, quality educational opportunities to the residents of Calhoun,
Holmes, Jackson, Liberty and Washington counties and to all others who choose
to attend. The college creates a student-oriented atmosphere of educational
excellence and maintains an intellectual environment which inspires the full
development of each individual’s goals, abilities, and interests. Because there
is no substitute for quality instruction, the college empowers faculty members
to establish and achieve the highest possible standards. The college also
promotes a strong working relationship with communities, businesses, state
agencies, and other educational institutions.
Chipola
provides the following:
–Adopted
June 15, 2004
Success Factors and
Institutional Goals
Chipola has
adopted the following success factors and institutional goals:
Success Factor
1: Quality Educational Programs
Institutional
Goal 1: Provide
quality instruction in academic, workforce development, and continuing
education programs, including sufficient instructional support to meet the
needs of students.
Success Factor
2: Effective Marketing, Recruitment, and
Enrollment
Institutional
Goal 2: Present the college and its programs in
positive ways, making every effort
to attract and enroll as many students as possible by marketing the college in
a variety of methods and
enrolling students in efficient and customer-oriented ways.
Success Factor 3:
Student Retention, Satisfaction, and Completion
Institutional Goal 3: Provide a
wide-range of academic, developmental and
support services to help retain students in programs by decreasing the
percent of students who drop- or stop-out during their studies and increasing
the percentage who persist through completion of a degree or certificate.
Success Factor 4:
Responsible Resource Management
Institutional Goal 4: Promote
the responsible management of resources by maintaining sound fiscal
operations, seeking additional resources, improving college facilities, and
providing an environment conducive to
progressive implementation of technology.
Success Factor
5: Staff and Organizational Development
Institutional
Goal 5: Encourage staff and
organizational development by supporting an efficient and productive work
environment where employees demonstrate competence, integrity, and professional
excellence.
Success Factor 6:
Community Involvement and Development
Institutional
Goal 6: Foster strong community
involvement and workforce development by
supporting local and state economic growth and encouraging civic, cultural,
recreational, and service activities.
Success Factor 7:
Post-Chipola Student Satisfaction and Success
Institutional Goal 7:
Maintain a strong reputation for promoting student satisfaction and
long-term success by equipping students with the knowledge and skills necessary
to pursue their goals and become more productive citizens.
Chipola College Library
Mission Statement
The Chipola College
Library, in support of the college mission, serves as an integral seminal part
of the college’s instructional program. The
Chipola Library provides print and non-print materials to support the course
offerings of the college and to support the professional and personal growth of
the faculty, staff, administration, and students. The library provides
instruction which enables students and staff to become effective users of the
library’s resources. This training helps promote independent lifelong learning.
Responsibility for
Collection Development
Materials are
selected by the Library Director from recommendations by Library staff,
faculty, administration, students and other members of
the Chipola community. Library staff use standard reviewing journals and other professional
selection tools in print and on-line to facilitate the selection process.
Faculty recommendations within their academic disciplines are actively
solicited. Selection materials are
disseminated in print, on-line and by telephone to best meet the needs of the
faculty. Faculty Request forms are
available on-line and in print to encourage faculty input . All suggestions are reviewed and evaluated by
the library staff. Budgetary constraints
may require further input from department chairs. Purchases are made if the items are
consistent with the collection development guidelines and funds are available.
Selection Guidelines
Materials
should be appropriate for college use.
Other considerations include:
·
Relevance
of subject matter to the curriculum
·
Authority
·
Timeliness
of subject matter
·
Reputation
of the author and/or publisher
·
Presentation
of material
·
Physical
characteristics of the material
·
Special
features
·
Current
holdings in the subject area
·
Circulation
of other materials in the same subject area
·
Cost
(projected use)
·
Usage
expectations
·
Accessibility
in online formats
Materials Collected
Printed books are collected in
clothbound editions unless cost is significantly higher than a paper edition.
Books that should be frequently updated (nursing/medical texts, computer
manuals, test preparation materials) are purchased in paper formats when
available.
Electronic books are considered when they provide the most current and/or cost-effective format, or to support distance education courses and programs. Cooperative lease/purchase of electronic books via CCLA, SOLINET and other cooperatives are pursued as a cost-effective method of providing access to book collections. Duplication is considered for electronic books provided by such cooperative lease/purchase. In addition to general selection criteria and online resources/Internet-based materials selection criteria, consideration is given to the availability of an archival copy of electronic texts purchased in perpetuity.
Popular fiction having short-term interest among readers is not purchased. Established literary works and new works receiving critical acclaim in the literary field are considered, especially those works that support literature course offerings. Literary prizewinners are purchased when funds permit. Popular fiction is provided for Chipola patrons through the rental McNaughton Leisure collection.
Textbooks are not selected unless recommended by faculty as exceptional resources. Exceptions are those that have earned a reputation as "classics" in their fields, or which are the only or best sources of information on a particular topic, or for a particular user group. Their high cost, frequent revision, and generally poor bindings make most textbooks a poor investment for the libraries' permanent collections.
Faculty research in pursuit of advance degrees is not supported by the book collection. Interlibrary loan is regularly provided in a timely manner to meet faculty and administrative research requirements for books.
Reference materials support the research needs of Chipola College students, faculty, and staff. The reference collection contains, but is not limited to, encyclopedias, dictionaries, atlases, directories, indexes, bibliographies, statistical compilations, handbooks and Internet resources. Though items selected for this collection primarily support the academic programs offered at Chipola, core academic reference works published in other subject areas are also selected when they provide fundamental bibliographic access to, or an introductory overview of, an academic discipline. Items in the reference collection normally do not circulate. The reference collection is reviewed by the librarians annually to insure currency and accuracy. Reference materials are collected in print, electronic, and online formats.
Serials/periodicals/journals/newspapers are publications issued in successive parts bearing numeric or chronological designations and intended to be continued indefinitely. Serials are issued in print, microform, and electronic formats. All formats will be considered in the libraries' purchase and/or access decisions. Serials are acquired via subscription. Individual issues or reprints will rarely be purchased.
The selection of serials requires a continuing commitment to the cost of the title, including maintenance, viewing and reproduction equipment, and storage space. The escalating cost of serials subscriptions demands that requests for serials subscriptions be carefully reviewed before they are purchased for the collection and that an ongoing evaluation of current subscriptions be conducted.
Since it is often becoming more cost-efficient to purchase electronic access or document delivery services for serials instead of acquisition through print subscription, this delivery method will be chosen when fiscally prudent. Cooperative acquisition (regional and statewide) of electronic serials databases is actively pursued. Electronic serials subscriptions licensing contracts may limit access to currently enrolled students, faculty and staff. The professional library staff reviews local serials collections and accessibility of online titles annually.
The serials collection supports the research needs of the Chipola College curriculum. No attempt is made to support research needs of faculty pursuing advanced degrees. Interlibrary loan is regularly provided in a timely manner to meet faculty and administrative research requirements. Factors to be considered in the acquisition of serials are:
· support of academic programs
· college libraries
· Suitability for intended audience
· Uniqueness of subject coverage for the Cost, including rate of price increases, cost of storage, and/or access costs
· Professional reputation
· Usage or projected usage
· Indexing and abstracting in sources accessible to library users
· Demand for title in interlibrary loan or document delivery requests
· Accessibility within resource sharing groups, consortia, and/or through document delivery or courier services
· Full-text availability via electronic access
· Cost, including rate of price increases, cost of storage, and/or access costs
Audio-visual materials, including videotapes, audiotapes, compact disks and DVDs, are collected and housed in the Chipola Library. Limited budgets support only the narrow purpose of providing audiovisual materials for classroom support. No attempt is made to augment general collections with audiovisual selections. Limited copies of telecourse videotapes are available for short-term loan to students at all locations.
Electronic materials will be collected when that format is most effective in support of teaching and research, and when cost effective. CD-ROM and floppy disk formats are supported at all campus libraries.
Online Resources/Internet-based materials will be considered when they provide the most current and/or cost-effective resources. The following online resources will be actively selected:
Licensed commercial, fee-based resources and databases will be selected when they provide cost-effective means of providing resources for the three campus libraries. These resources may include electronic books; citation, abstracting and full-text databases covering journals, magazines, newspapers or reference materials; and databases providing information portals for specific subject areas. In additional to general selection criteria, the following criteria will be used:
· The product has broad appeal to a large number of Chipola Library users or will serve the special needs of a user group
· The product compares favorably with similar products
· Multiple user access is preferred
· The interface is user-friendly
· Appropriate online help is available
· Good technical support is available
· The availability of usage statistics is highly desirable
· The vendor allows a trial of the actual product
· The libraries are not required to subscribe to both print and electronic versions of the product, unless this is desired
· The license agreement allows normal rights and privileges accorded libraries under copyright law
· The license agreement gives the libraries indemnification against third party copyright infringement
· Products available via LINCCWeb are preferred
The libraries will attempt to balance print, electronic and online resources without unnecessary duplication. Print, audiovisual, or electronic resources may be duplicated with fee-based online resources when:
· The resource has significant historical value
· One format is unstable
· A cost benefit for purchasing multiple formats exists
· Multiple formats meet the different needs of user groups
· Usage justifies additional copies
In addition to resources located via Internet directories and search engines, several sources are consulted for current reviews of Internet resources. These sources of selection include Choice, CRL News, American Libraries, and Library Journal. Several high-quality subject indexes are also regularly consulted, such as the Internet Public Library and The WWW Virtual Library. Duplication of print resources is acceptable for free Internet resources since it provides an additional point of use.
All library materials will be collected primarily in the English language, with the exception of foreign language materials supporting introductory language courses.
Out-of-Print Materials are rarely purchased. Most selections are current publications. The library recognizes the need for some out-of print purchases, primarily for replacement of heavily used items which are lost or withdrawn due to poor physical condition. However, in view of the difficulty and expense in obtaining rare, out-of-print, and reprinted material, it is most important to spend funds for current publications of long-term worth.
The
libraries use the same guidelines for inclusion of donated materials that are
used for purchased materials. The works of local authors are not accepted
unless they meet guidelines such as relevance to the curriculum, are critically
acclaimed, or make a substantial, documented contribution to local history. Periodical
donations are usually not accepted, unless they are not available
electronically, and provide a complete run of bound volumes in an area
requiring a high level of curriculum support.
Donated materials must be in good physical condition with no writing or highlighting inside. There should be no stains, mildew, or brittle pages, and bindings should be in good repair. Donations which meet collection development guidelines will be integrated into the main collection. The Director of Library Services will not provide any estimation of value for any donated item, but will provide a letter of acknowledgment describing any donation which is accepted if the donor requests such a letter.
The weeding
of library materials (the process of removing items from the collection) is
essential for the maintenance of a current, academically
useful library collection. Weeding provides quality control for the collection
by elimination of outdated, inaccurate, and worn-out materials. Librarians are
responsible for conducting an ongoing weeding effort. Faculty members are
regularly consulted when specific items are recommended for weeding.
Print
and Audio-Visual Resources Weeding
· Superseded editions are routinely deselected from the collection.
· Materials that cannot be repaired or rebound or for which the cost of preservation exceeds the usefulness of the information contained are deselected.
· Because currency of information is extremely important in some fields such as health sciences, technology, and business, older materials must be regularly deselected so that outdated or inaccurate information is eliminated.
· Materials that do not support the current curriculum may be deselected.
· Material that has not been used based on circulation and browsing statistics may be deselected after five to ten years of inactivity. However, some library materials such as items considered classic works in their field have long-term value and should be kept in the collection despite lack of use.
· The title may be retained if it is included in a standard list or bibliography such as Books for College Libraries or if the author has a reputation for being an authority on the topic.
· Deselected items may be disposed of according to the following guidelines:
· Immediately, where severely damaged or containing material so outdated as to be grossly inaccurate or dangerous
· After being offered at no cost to library patrons where of little or no intrinsic or historical value
· After being offered to another library or collecting institution where unsuitable for the Chipola College collection but thought to be of significant intrinsic or historical value
Serials Weeding
· Incomplete and short runs of a title may be withdrawn, particularly when the title is not received currently.
· Titles that do not contain substantial amounts information supporting the current curriculum
· Items where information currency is of the essence such as newsletters and trade magazines have predetermined holding limits such as "Library retains one year only"
· Annuals, biennials, and regularly updated editions of guidebooks, handbooks, almanacs, and directories have a deselection schedule established depending on the value of the information contained in earlier editions. Often one or two older editions are retained in the reference and/or circulating collections Due to lack of space, issues that are replaced by microfilm are routinely discarded.
· Deselected serials may be disposed of according to the guidelines listed under print and audiovisual materials.
Decisions are made regarding the replacement of lost, damaged, missing, or
worn-out items, based on the following criteria:
· The item meets the general library collection policy.
· The frequency of use justifies replacement
· Is the same item available in another format that would better meet the needs of users or is the content better covered by another title?
· Is an electronic version available that would provide remote access for users?
Lost Materials
· A lost materials list will be maintained for five (5) years. The list will be updated at the beginning of the calendar year to reflect the five year limit.
· Item costs will not be deleted from the borrower’s ALEPH account.
· A $10.00 processing fee will be added for each lost item.
The Chipola College Library supports the statements on collection development contained within the “Standards for Community, Junior, and Technical College Learning Resource Programs" adopted by the American Library Association's Association of College and Research Libraries.
The Chipola College Library support the American Library Association's Bill of Rights, Intellectual Freedom
Principles for Academic Libraries, Freedom to Read Statement
and Access to Electronic
Information, Services, and Networks: an Interpretation of the LIBRARY BILL OF
RIGHTS. The libraries acquire materials that represent
differing opinions and without censorship in regard to controversial issues.
The libraries do not add or withdraw, at the request of any individual or
group, material which has been chosen or excluded on the basis of stated
selection criteria.
An individual or group questioning the appropriateness of material within
the collection will be referred to the Director of Library Services. An
individual may register a complaint concerning material that he or she
considers objectionable by using the "Request for Reconsideration of
Library Resources" form. The Library Director is responsible for reviewing
the material in question following current collection development objectives
and selection criteria. The Director may consult book reviews, other
commentaries, and outside advice. The complainant will receive a reply from the
Director indicating the library's position and action planned or taken.
Chipola College
Library complies fully with all of the provisions of the U.S. Copyright Law (17
U.S.C.) and its amendments. The libraries support the Fair Use section of the
Copyright Law (17 U.S.C. 107) which permits and protects citizens' rights to
reproduce and make other uses of copyrighted works for the purposes of
teaching, scholarship, and research.
Cooperative
Collection Development
Due to the libraries' limited budgets and diminishing ability to physically
collect even a small percentage of the world's information, access rather than
ownership has become the reality of collection development. Increasing numbers
of information resources are available only in online electronic formats. The
worldwide development of electronic information systems such as online library
catalogs, abstracting and full-text databases have made it possible for
libraries to direct users to vast quantities of information resources. While
the libraries cannot keep all of the material relevant to the users in their
collections, they can provide access to the vast amount of information
available for use in other collections. This type of access requires that libraries
engage in cooperative collection development, resource sharing, and document
delivery systems. When it is determined that access on demand is more
economically feasible in terms of storage, projected use, and cost, this option
can enhance the libraries' abilities to expand the information base available
to their primary users.
Every possible effort will be made to cooperate with regional and statewide organizations, particularly the Central Florida Library Cooperative, the College Center for Library Automation, and the Florida State Community College Library Standing Committee to share resources and engage in cooperative acquisitions projects. Back to Top
Library
Bill of Rights
The American Library Association
affirms that all libraries are forums for
information and ideas, and that the following
basic policies should guide
their services.
I. Books
and other library resources should be provided for the
interest, information, and enlightenment of
all people of the
community the library serves. Materials should
not be
excluded because of the origin, background, or
views of
those contributing to their creation.
II.
Libraries should provide materials and information
presenting all points of view on current and
historical issues.
Materials
should not be proscribed or removed because of
partisan or doctrinal disapproval.
III.
Libraries should challenge censorship in the fulfillment of
their responsibility to provide information
and
enlightenment.
IV.
Libraries should cooperate with all persons and groups
concerned with resisting abridgment of free
expression and
free access to ideas.
V. A
person’s right to use a library should not be denied or
abridged because of origin, age, background,
or views
.
VI.
Libraries which make exhibit spaces and meeting rooms
available to the public they serve should make
such facilities
available on an equitable basis, regardless of
the beliefs or
affiliations of individuals or groups requesting
their use.
Adopted
June 18, 1948.
Amended
February 2, 1961, and January 23, 1980,
inclusion of “age” reaffirmed January 23, 1996,
by the ALA Council.
INTELLECTUAL
FREEDOM PRINCIPLES FOR ACADEMIC LIBRARIES
An
Interpretation of the LIBRARY BILL OF RIGHTS
A strong intellectual freedom
perspective is critical to the development of academic library collections and
services that dispassionately meet the education and research needs of a
college or university community. The purpose of this statement is to outline
how and where intellectual freedom principles fit into an academic library
setting, thereby raising consciousness of the intellectual freedom context
within which academic librarians work. The following principles should be reflected
in all relevant library policy documents.
Approved
by ACRL Board of Directors: June 29, 1999
Adopted
July 12, 2000, by the ALA Council.
THE
FREEDOM TO READ
The freedom to read is essential to
our democracy. It is continuously under attack. Private groups and public
authorities in various parts of the country are working to remove or limit
access to reading materials, to censor content in schools, to label
“controversial” views, to distribute lists of “objectionable” books or authors,
and to purge libraries. These actions apparently rise from a view that our
national tradition of free expression is no longer valid; that censorship and
suppression are needed to counter
threats to safety or national security, as
well as to avoid the subversion of politics and the corruption of morals. We,
as individuals devoted to reading and as librarians and publishers responsible
for disseminating ideas, wish to assert the public interest in the preservation
of the freedom to read.
Most attempts at suppression rest on a denial
of the fundamental premise of democracy: that the ordinary individual, by
exercising critical judgment, will select the good and reject the bad. We trust
Americans to recognize propaganda and misinformation, and to make their own decisions
about what they read and believe. We do not believe they are prepared to
sacrifice their heritage of a free press in order to be “protected” against
what others think may be bad for them. We believe they still favor free
enterprise in ideas and expression.
These efforts at suppression are
related to a larger pattern of pressures being brought against education, the
press, art and images, films, broadcast media, and the Internet. The problem is
not only one of actual censorship. The shadow of fear cast by these pressures
leads, we suspect, to an even larger voluntary curtailment of expression by
those who seek to avoid controversy or unwelcome scrutiny by government
officials.
Such pressure toward conformity is
perhaps natural to a time of accelerated change. And yet suppression is never
more dangerous than in such a time of social tension. Freedom has given the
United States the elasticity to endure strain. Freedom keeps open the path of
novel and creative solutions, and enables change to come by choice. Every
silencing of a heresy, every enforcement of an orthodoxy, diminishes the
toughness and resilience of our society and leaves it the less able to deal
with controversy and difference.
Now as always in our history, reading
is among our greatest freedoms. The freedom to read and write is almost the
only means for making generally available ideas or manners of expression that
can initially command only a small audience. The written word is the natural
medium for the new idea and the untried voice from which come the original
contributions to social growth. It is essential to the extended discussion that
serious thought requires, and to the accumulation of knowledge and ideas into
organized collections.
We believe that free communication is
essential to the preservation of a free society and a creative culture. We
believe that these pressures toward conformity present the danger of limiting
the range and variety of inquiry and expression on which our democracy and our
culture depend. We believe that every American community must jealously guard
the freedom to publish and to circulate, in order to preserve its own
freedom to read. We believe that publishers
and librarians have a profound responsibility to give validity to that freedom
to read by making it possible for the readers to choose freely from a variety
of offerings. The freedom to read is guaranteed by the Constitution. Those with
faith in free people will stand firm on these constitutional guarantees of
essential rights and will exercise the responsibilities that accompany
these rights.
We therefore affirm these
propositions:
1. It is in the public interest for
publishers and librarians to make available the widest diversity of views and
expressions, including those that are unorthodox, unpopular, or considered
dangerous by the majority.
Creative thought is by definition new,
and what is new is different. The bearer of every new thought is a rebel until
that idea is refined and tested. Totalitarian systems attempt to maintain
themselves in power by the ruthless suppression of any concept that challenges
the established orthodoxy. The power of a democratic system to adapt to change
is vastly strengthened by the freedom of its citizens to choose widely from
among conflicting opinions offered freely to them. To stifle every
nonconformist idea at birth would mark the end of the democratic process.
Furthermore, only through
the constant activity of weighing and
selecting can the democratic mind attain the strength demanded by times like
these. We need to know not only what we believe but why we believe it.
2. Publishers, librarians, and
booksellers do not need to endorse every idea or presentation they make
available. It would conflict with the public interest for them to establish
their own political, moral, or aesthetic views as a standard for determining
what should be published or circulated.
Publishers and librarians serve the
educational process by helping to make available knowledge and ideas required
for the growth of the mind and the increase of learning. They do not foster
education by imposing as mentors the patterns of their own thought. The people
should have the freedom to read and consider a broader range of ideas than
those that may be held by any single librarian or publisher or government or
church. It is wrong that what one can read should be confined to what another
thinks
proper.
3. It is contrary to the public
interest for publishers or librarians to bar access to writings on the basis of
the personal history or political affiliations of the author.
No art or literature can flourish if
it is to be measured by the political views or private lives of its creators.
No society of free people can flourish that draws up lists of writers to whom
it will not listen, whatever they may have to say.
4. There is no place in our society
for efforts to coerce the taste of others, to confine adults to the reading
matter deemed suitable for adolescents, or to inhibit the efforts of writers to
achieve artistic expression.
To some, much of modern expression is
shocking. But is not much of life itself shocking? We cut off literature at the
source if we prevent writers from dealing with the stuff of life. Parents and
teachers have a responsibility to prepare the young to meet the diversity of
experiences in life to which they will be exposed, as they have a
responsibility to help them learn to think critically for themselves.
These are affirmative
responsibilities, not to be discharged simply by preventing them from reading
works for which they are not yet prepared. In these matters values differ, and
values cannot be legislated; nor can machinery be devised that will suit the
demands of one group without limiting the freedom of others.
5. It is not in the public interest
to force a reader to accept the prejudgment of a label characterizing any
expression or its author as subversive or dangerous.
The ideal of labeling presupposes the
existence of individuals or groups with wisdom to determine by authority what
is good or bad for others. It presupposes that individuals must be directed in
making up their minds about the ideas they examine. But Americans do not need
others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom t