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Enrolling and Registration Procedures

Step # 1 - Submit and Application for Admission

Complete and submit an Application for Admission as soon as you decide to attend, there is no application fee.  Chipola accepts applications through the last day of registration as listed in the college calendar.  However, submitting your application  6 - 8 weeks prior to the semester will improve your registration opportunities in desired classes and increase your financial aid opportunities.

Come by, write, or call the Admissions and Records Office at (850) 718-2211 to request an Application for Admission or you can print one from your computer.

Admission to the college neither constitutes nor guarantees admission to Limited Access Programs.  If you plan to enter one of these programs, you must request and submit a separate application packet for the specific program. (Nursing, EMT, Paramedic, Correctional Officer, Law Enforcement, Firefighter, etc.)

Students enrolling in a Bachelors program must also submit a Baccalaureate Supplemental Application. 

The Affidavit of Residency must be completed for all students.

Students under the age of 24 years of age and unmarried will be classified as dependent and the parent or legal guardian must complete the Residency Affidavit.  If the student is independent and provides proof, then the student may complete the Residency Affidavit.

Students who are 24 years of age or older must complete the Residency Affidavit.

Two or more documents are required from the list below
that are dated, issued, or filed 12 or more months prior to the first day of classes and are subject to verification. 

        - Driver's License
        - Voter's Registration
        - Last two years of Vehicle Registration
        - Homestead Exemption
        - Benefit histories from state agencies or public assistance programs for 12 months prior to classes
        - Declaration of Domicile - Must be issued 12 months prior to the first day of classes
        - Proof of permanent full-time employment in-state (30 hrs per week for a 12 month period)
        - A state professional/occupational license

Additional Information  FACTS.org is Florida's official online student advising system.  It is provided by the Florida Department of Education to help students make informed choices about their education. For further information regarding Residency Guidelines, please visit FACTS.org.

Florida Students - A Florida "resident for tuition purposes" is an applicant or the dependent applicant's parent/legal guradian who has established legal residence in Florida for at least 12 months prior to the first day of classes.  A Florida Residency Affidavit must be completed.

Alabama and Georgia Students - Beginning 2003, the Florida legislature allowed Chipola College the option of providing residents of Alabama and Georgia differential tuition assessment.  This means eligible Alabama and Georgia students will pay the current in-state tuition and an additional $1.00 per credit hour.  Students and/or parents must request, complete, and submit an Alabama/Georgia Out-of-State Differential Tuition Plan instead of the Florida Residency Affidavit.  

Non-Florida Students
- Students who do not qualify for Florida residency must sign at the bottom of the residency page under Non-Florida Resident.

Step # 2 - Request your Official Transcript(s)

All official transcripts must be on file in the Admissions and Records Office before you can be accepted for admission and register for classes.  Unofficial, student copies, and faxed transcripts will not be accepted.

College Credit Students

First time in college students must request an official high school transcript or GED transcript with test scores indicating graduation/completion date.  Several Workforce Development programs do not require a high school diploma.  Contact the college for specific program information and admission requirements.

Returning students who have attended another college since last enrolled at Chipola must request official college transcripts from all colleges attended.
 

Transfer students must request official transcripts from high school, GED, and all colleges previously attended.

Transient students must provide a Transient Student Form for each term they plan to enroll.  Official transcripts are not required but you may have limited course selection without transcripts.

Non-degree students must provide proof of high school graduation or college transcripts.  You may have limited course selection without all transcripts. 

Workforce Development Students

Admission and transcript requirements depend upon the program of study.  Several programs do not require a high school diploma.  The certificate programs in Health Science and Public Service have strict entrance rquirements as well as limited enrollment.  Contact the college for specific program information and admissions requirements at (850) 718-2270.

 

Step # 3 - Complete Testing Requirements

College Credit Programs - All applications for admission to Florida colleges and universities who apply to enter degree programs must be tested for reading, writing, and mathematics proficiency.   The following tests are approved placement tests for Florida:  American College Testing (ACT), Scholastic Aptitude Test (SAT), the Computerized Placement Test (CPT) or Postsecondary Education Readiness Test (PERT).  Scores can be no more than 2 years old and must be on file in the Admissions and Records Office prior to registration. 

Transient and non-degree seeking students who have completed the required English and math courses may not be required to take the placement test; however, course selection may be limited without verification of test scores and/or transcripts.

Workforce Development Programs - Students entering a workforce development program may be required to come to the college for an interview and/or testing.  Contact the Testing Center at (850) 718-2284 for the TABE testing schedule and cost.

The Chipola Testing Center is located in Room 149, Student Services Building and coordinates all tests such as the ACT, CPT, PERT, TABE, HESI, CLEP, and Distance Learning Exams.  Call (850) 718-2284 or visit Testing Center for specific testing information.  No cell phones allowed.  Payment is due at the time of testing, pay with cash, check, or money order.

Testing Schedule for Fall & Spring Semesters:
            Monday & Wednesday        8:00 a.m. - 2:00 p.m.
            Tuesday & Thursday           8:00 a.m. - 5:00 p.m.
            Friday                                8:00 a.m. - 1:30 p.m. (Friday by appointment only)

Testing Schedule for Summer Sessions I and II:
            Monday - Thursday             8:00 a.m. - 3:00 p.m.

Step # 4 - Acceptance - Advising - Registration

Upon receipt of all required admission documents, you will receive an acceptance notice and an advising and registration appointment.  An advisor from Chipola College will assist you in selecting and scheduling your classes and completing the registration process.  You are encouraged to keep your advising appointment, an advisor has reserved this time for you. 

After you have met with your adviser and he/she has signed your Registration Form, your classes will be entered in the computer. You will be given the pink copy of your Registration Form, please maintain this for your records.

Prior to Advising and Registration, students need to review the current Chipola Class Schedule for course options. 

You must choose a major as part of the admissions process.  This will facilitate academic advising and should prevent you from taking courses unrelated to your major.  Student Affairs provides academic and career advising with recommended course requirements for a variety of majors.  The College advising staff will assist by providing up-to-date information about appropriate courses which should satisfy requirements for the student's major at Chipola and at the chosen transfer institution, if that institution is a public university in Florida or a participating member of the association of Independent Colleges of Universities in Florida.

Curriculum Guides for Chipola's degree programs and certificate programs are available online or in Student Affairs.  The Florida Academic Counseling and Tracking for Students (FACTS) at www.facts.org is available to all students to access program specific requirements for all majors within the state public university system. 

 

Step # 5 - Pay your Fees and Tuition

Students must pay or notify the Business Office on how fees will be paid at the time of registration.  No registration will be complete until all fees and tuition have been paid in full and student has received their proof of payment and ID card.  It is the student's responsibility to alert the cashier of any scholarship or financial awards at the time of registration. 

Your payment options are cash, check, credit card, financial aid grant, scholarship, VA, or other aid programs. Failure to pay your fees will result in the cancellation of your classes and registration. The Fee Schedule and the Refund Policy are listed in the class schedule and college catalog.

The Cashier will give you a white registration receipt, which lists your classes. Compare this to the pink copy of your Registration Form, they should list the same courses. Check course prefix, letters, numbers and most importantly, section numbers, as well as total hours. You are registered in the courses listed on the white receipt. If the information does not agree with your pink copy, you must go back to your adviser and have the problem corrected immediately.

Step # 6 -Student ID, Parking Decal, Books

When you register for the first time at Chipola, a photo ID card will be issued after tuition is paid.  Take your Registration Receipt  to Student Affairs (A107) to have your photo ID made. 

If you drive a vehicle on campus, you must obtain a parking decal at the Business Office located in A165.  You will need your vehicle registration and your Student ID.  If you drive a vehicle on campus, you must purchase a parking decal. This decal must be displayed on the left side of the rear bumper of automobiles and in a visible spot on motorcycles. Failure to do so may result in a citation and fine as well as disciplinary action.

After securing a valid Student ID, visit the campus bookstore operated by Barnes and Nobles.  Remember to take your Registration Receipt listing your classes. Bookstore personnel will assist you in selecting and purchasing the correct books. Keep both your Registration Receipt and bookstore cash register receipt. If you have to exchange a book later, you will need both. You can contact the campus bookstore at (850) 718-2258.
 

Step # 7 - First Class Meeting and Schedule Adjustments

You must attend the first meeting of each of your classes unless the instructor excuses you. Take your white Registration Receipt to your first class so the instructors can verify that you are in the correct section. If for any reason you have a problem with a class, see your adviser immediately while there is time to drop/add.

Drop/Add - You may drop or add classes during the drop/add period. Be sure you do not drop under 12 hours if you are receiving financial aid from a program that requires full-time enrollment.

 

Additional Financing Options - Applying for Scholarships and FAFSA

Complete your financial aid and scholarship forms correctly and get them in early.  Submitting applications 8 weeks prior to the semester will increase your financial aid opportunities.  Corrections and timeliness directly affect the amount and types of financial assistance you receive.  See the college calendar for the Financial Aid application deadline for each term.

There are four types of financial aid:

1.  Free Application for Federal Student Aid (FAFSA)
    Complete a Federal Student Aid packet for the year you are enrolling.  The priority deadline for FAFSA is May 1; however,
    applications are accepted until the deadline published in the college calendar for each term.  Applications are available online
    at www.fafsa.ed.gov.

2.  State Scholarships - See individual scholarship deadlines; examples include:
    - Florida Bright Futures Scholarships
    - Children of Deceased or Disabled Veterans Scholarship
    - Various state programs are described in the State of Florida brochure available in the Financial Aid Office or at
      www.firm.edu/doe/brfuture
    - Additional scholarship information is available at the high school counselor's office and through the Chipola Foundation Office.

3.  Federal Work-Study (FWS) - Financial aid through employment on campus or in a college related assignment.  Complete
     FAFSA to determine eligibility.

4.  Loans - Federal Stafford Loan, Federal Plus Loans - Complete FAFSA to determine eligibility.  

Visit Chipola's Financial Aid Office in the Student Services Building or call (850) 718-2366. 

Veterans' Benefits is an excellent way for veterans to use their educational entitlements in pursuing an approved course of study at an institute of higher learning.  All programs of study must be approved by the State Approving Agency in order to be certified by DVA for payment of benefits.  All degrees and most certificate programs at Chipola College are currently approved by the State Approving Agency.  Once acceptance to the College is granted, contact the Office of Veterans' Affairs to apply for benefits.  The chapter under which you are filing will determine the documentation required by the DVA to certify your benefits (Form DD214, chapter 1606 requires a 2384).  If you are entitled to veteran's benefits, contact the Office of Veterans' Affairs at (850) 718-2293.

Last revisedMay 31, 2012

Member of The Florida College System 3094 Indian Circle | Marianna, FL 32446 | Phone: (850) 526-2761 | Email Us