Methods of Payment

Payments for tuition, fees and other charges may be made by cash, check, money order or credit/debit card in person at the Business Office in the Student Services Building between 8 a.m. – 3:30 p.m., Monday – Friday. VISA, Master Card and Discover cards are accepted.

Credit/Debit card payments may also be made online through the MyChipola portal by accessing the student’s account:

1. Select the Students tab at the top.
2. Select the Student Accounts section on the left Select My Account Balances.
3. Once the amount due is listed, you can click on the amount to see a detail of your student account transactions.
4. Select the Make a Payment option to pay by credit/debit card.

It is the student’s responsibility to alert the cashier of any scholarship or financial aid awards not shown in the student’s account at the time of registration. Students with scholarship or financial aid awards who have funds posted in their student account will be considered as having paid all fees and tuition, provided the funds covers all charges due.

Deadlines

A student becomes liable for tuition upon registration. Tuition/fees are generally posted to the student’s MyChipola account within 24 hours of registration. No registration will be complete until all fees and tuition have been paid in full. It is the student’s responsibility to be aware of deadlines (including Early Registration) as posted in the Academic Calendar. Payment for classes added after the Early Registration payment due date are due immediately upon registration.

Refunds

All refunds are processed through the College Business Office approximately two weeks after the end of the drop/add period. Refunds are issued via check made payable to the student and mailed to the student’s current address on file in the Admissions Office. Matriculation, tuition and other fees assessed students shall be refunded according to the following criteria:

Credit and Workforce Development Courses Following the College Calendar

• Students who officially withdraw or drop one or more classes prior to the last published date for registration for any term shall receive a 100 percent refund of matriculation, tuition, lab, activity and financial aid fees.
• Students who do not officially withdraw or drop one or more classes, or who do so after the last published date for registration for any term shall receive no refund.

Noncredit Courses

• Students who officially withdraw from class one work day prior to the first class meeting shall receive a 100 percent refund of class related fees.
• Students who do not officially withdraw, or who do so after the deadline, shall receive no refund.

Florida Prepaid College Program

The Florida Prepaid College Program is not financial aid. Rather, it is a third party billing plan and is processed by the College Cashiers Office. Students with Florida Prepaid accounts, including Take Stock in Children and other Florida Prepaid Foundation plans, must notify the College Cashiers Office each term requesting to apply their benefits to their student account. Students can make this request in person, by email at businessoffice@chipola.edu, or by phone at 850-718-2204.

Billing is based on the number of credit hours a student is enrolled in each semester and the student’s number of available Florida Prepaid hours. There are different types of Florida Prepaid plans. The type of plan a student purchased will determine the amount, per credit hour, Florida Prepaid will pay each term. No Florida Prepaid plan pays processing fees, online fees and some do not cover local fees. Any portion of the student’s account balance not covered by Florida Prepaid or other financial aid must be paid by the fee payment due date or it could result in courses being dropped for non-payment.

Third-Party/Sponsored Billing Agreements

Chipola College accepts authorizations to bill tuition and fee amounts from many different private, civic, or government agencies. Chipola College does not have or require a standard form; however, the billing agreement must be an official document, letter of authorization on agency letterhead, or purchase order. The authorization must be received by the fee payment due date. If the agency has not paid tuition and fees by the end of the semester, the student is required to pay all tuition and fees in full. Failure to do so will result in an administrative hold being placed on the student’s record.

Regardless of the format, all authorization letters MUST include the following information in order to be processed:

• Name of sponsoring agency
• Billing address of sponsoring agency
• Name and contact information for agency contact person
• Student’s name
• Student’s Chipola ID Number
• College semester of sponsorship (Fall, Spring, Summer I, or Summer II)
• Detail of authorized charges (i.e. 100% tuition & fees, set dollar amount, specific classes, etc.)
• Signature of authorized agent for the sponsoring agency.
  
  

The following restrictions apply to all billing agreements:

• The authorization must be a financial guarantee of payment.
• Billing agreements must be provided each semester. Chipola College will not maintain long-term authorizations.
• Chipola College does not accept authorizations with contingencies. For example, if the student must remain employed by the sponsoring agency, or if the student is required to complete the course, or if a certain grade or GPA is required before payment will be made.
• Authorizations with stipulations requiring the use of other types of financial aid before use of the billing agreement will not be accepted. The sponsoring agency should resolve those issues with the student prior to submitting the billing agreement. Once a billing agreement is received, Chipola College will not monitor whether the student receives additional aid.
• Chipola College does not accept authorizations to pay for books or supplies. Book authorizations should be submitted directly to the on-campus bookstore, operated by Barnes & Noble College Booksellers. They may be contacted at 850-718-2258. Payments for books should not be included with tuition payments.
• Chipola College only invoices after end of the Drop/Add period. Withdrawals after that date do not receive a refund, and the full amount of tuition approved on the billing authorization is due, regardless of whether the student completes the course.
• Chipola College will NOT notify the sponsoring agency if or when the student withdraws. Nor will Chipola College provide grades or transcripts to the sponsoring agency. It is the responsibility of the student to provide this information to the agency.
  
  

Billing Agreements should be submitted to:    
Chipola College Business Office, 3094 Indian Circle, Marianna FL 32446.
Faxed authorizations are accepted at 850-718-2385.                     

Please direct Billing Agreement questions to:        
Shanda O’Bryan
Director of Accounting Services
obryans@chipola.edu
850-718-2341

1098-T Tax Benefit Form

The College is required by the IRS to furnish Form 1098-T to students. This tuition statement includes the amount of tuition assessed during the tax year. It also includes the amount of scholarships, grants, or third party billing payments received by the student.

Form 1098-T is mailed the last week of January for the previous tax year and is accessible through the student’s MyChipola account.

Contact