Student Record Definitions
Family Educational Rights and Privacy Act

What are education records?

  • Records -- handwritten, print, computer, videotape, audiotape, film, microfilm, microfiche or e-mail – of an institution that 

    • Contain information directly related to the student and

    • Are maintained by an agency or institution or party acting in its behalf.

  • Education records do not include:

    • Records/notes in sole possession of maker not accessible or revealed to any other person except a temporary substitute

    • Medical records

    • Employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual's employment

    • Records created and maintained by a law enforcement unit used only for that purpose, is revealed only to law enforcement agencies of the same jurisdiction, and the  enforcement unit does not have access to education records

    • Information on a person that was obtained when no longer a student (i.e., alumni records) and does not relate to the person as a student